planning challenges

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Meeting Today's Planning Challenges and Gaps

Challenges & Gaps

Odysseus™|KMS Solutions

Version Control: Planning was developed in MS Word on desktop computers and/or shared drives – this led to serious version control issues and a lack of dissemination management.

Plans Gathering Dust: Planning, once completed, was stored in hard-copy notebooks and/or electronically. Plans were rarely updated, reviewed, or referred to when needed.

Planning Behind Closed Doors: Planning was developed in a non-collaborative environment - knowledge transfer was inefficient between planners and command personnel; public and private partners rarely see planning after initial completion.

Inconsistent Plan Structure: Planning was often in a non-standard design. Inconsistencies resulted in programmatic and operational confusion and inhibited the implementation of planning for education, training, and exercises.

Inaccessibility: Planning was difficult to access and plans were rarely reviewed / understood. Lack of access and understanding reduced understanding and knowledge retention.

Maintenance & Update Inefficiencies: Implementing improvements and updates caused additional strain on the limited resources. As a resulted preparedness, improvements were not implemented on a timely basis.

Stovepipe Operational Planning: Plans were often prepared within organizational and programmatic silos, causing disconnect, confusion, and challenges in establishing a comprehensive program that is influence by shared awareness, understanding, and improvement.

Single System Dedication: Many other system vendors requires organizations to invest large capital in one system and discourage the use of other applications or cross-system integrations. This ultimately limits the capabilities of public safety professionals from executing critical community functions.

Uniformed Collaboration: Provides a web-based system providing: high level of security and redundancy, layered access and dissemination, and the ability to manage planning with active version control protocols.

Living Document: Planning and preparedness doctrine is securely stored and is available on-line for immediate review or modification.

Efficient Consensus & Collaboration: Planning is accessed via multiple layers, enabling planning committees, workgroups, and operations personnel to actively review, comment, share, and ensure program compliance and community consensus.

Consistent Yet Flexible: Planners and personnel have the ability to view all current planning and multiple plans concurrently; and standardize plan organizational structure to provide the flexibility within appropriate limits.

Cloud-based Access: Executives, management, personnel, planners, and public / private partners can access the appropriate plan on-line to gain immediate understanding.

Integrated Plan Improvements: Personnel can connect programmatic objectives with planning components. Plans and programs can be systematically tracked and readily updated. Progress is readily identified and improvements are documented and archived..

Enhanced Preparedness Life Cycle: Planning is now connected throughout a "comprehensive planning cycle”. From development to implementation, plans and programs become more efficient and effective because of shared understanding of systems, processes, and procedures.